Sequential workflows
Participants act in a defined order. Each step begins when the previous participant completes their action.
Ideal for contracts that need a structured approval and signing sequence.
Capabilities
Everything You Need to Sign, Manage and Secure Documents
From customizable signing workflows to advanced security and organization-wide management, IMZA gives you the tools to simplify document execution and stay in control at every step.
Customizable workflows
Workflows That Adapt to the Way You Work
Every organization has its own approval process and signing requirements. IMZA lets you configure the workflow to match them.
Parallel workflows
Multiple participants act at the same time where the workflow configuration allows it.
Reduce waiting time and accelerate completion.
Custom workflows
Configure workflows around your business process, with different participants, roles and signing requirements.
Built around your process, not the other way around.
Adapt the signing process to your operations, not your operations to a rigid signing tool.
Multiple parties
Prepare Documents for Every Participant
Documents often involve several people with different responsibilities. Make each one clear before the document reaches them.
Multiple participants and roles
Organize signing and participation requirements for several parties, including signers, witnesses and gatekeepers.
Flexible form fields
Add signatures, initials, text inputs and other available fields for each participant.
Visual field placement
Position fields directly on the document, exactly where information or signatures are required.
Replace confusing email exchanges with clear responsibilities from the start.
Signing methods
Choose the Signing Method That Fits Your Needs
Different documents and situations call for different ways to sign. Choose how your signature is created.
Draw
Draw your signature directly on screen.
Text
Create a signature from typed text.
Image
Use a signature image where supported.
How your signature looks
Draw, Text and Image define the visual appearance of your signature in the document.
How the document is signed
The signing option is a separate choice from the signature's appearance and depends on the requirements of your document.
Reusable templates
Turn Repetitive Documents Into Repeatable Workflows
Stop rebuilding the same document and workflow every time. Standardize recurring processes and help teams work more efficiently.
Reusable document templates
Reuse established document structures and signing configurations.
Predefined fields
Configure signature and form fields in advance, where supported.
Share between departments
Share templates across departments according to permissions.
Consistency across recurring processes, with less preparation each time.
Business units
Bring Every Team Into One Organized Workspace
Group users by department or organizational structure so teams and their work stay easy to manage as you grow.
Group users by department
Reflect your organizational structure inside IMZA.
Clearer organization
Support clearer separation and management of teams and their work.
Connected to templates
Collaborate on templates with the relevant departments where permissions support it.
As your organization grows, your document processes stay organized and manageable.
Signature appearance
Make Every Signature Look the Way You Want
Give your signatures a professional, personalized presentation, and preview the result before you use it.
Create your appearance
Build a customized signature appearance.
Configure the display
Choose how the signature is displayed in a document.
Preview before using
See the result in a document preview first.
Consistent presentation
Keep a uniform look across your signed documents.
Visual customization changes how a signature looks, not the underlying signing method.
Security and verification
Add the Right Layer of Security to Every Signing Process
Apply additional verification and controlled participation where it matters, instead of forcing every process into the same configuration.
Gatekeeper
Introduce a gatekeeper who reviews or controls progression according to the configured process, adding an extra control point.
Email OTP
Add email-based one-time password verification when it is enabled.
SMS OTP
Add SMS-based one-time password verification when it is enabled and supported by the configuration.
Stronger participant verification and more controlled signing, adapted to each workflow.
Additional verification options depend on how a workflow is configured. OTP verification alone does not make a signature a qualified digital signature.
Organization management
Manage Your Organization From One Place
Administrators can manage the people who use IMZA within the organization, in line with its structure.
Add users
Bring new users into your organization.
Manage existing users
Keep your organization's users up to date.
Organized by department
Keep users organized within your business units and departments.
Keep access and user administration manageable as your teams grow.
Workflow management
Stay in Control From the First Signature to the Last
Creating a workflow is only part of the process. You also need to understand its progress and handle exceptions.
Progress and status
See completed steps and where the workflow is waiting.
Pause, resume, cancel
Pause and resume a workflow, or cancel it where permitted.
Participant reminders
Remind participants who still need to act.
Audit trail
Access the history of workflow events and actions.
Signed evidence report
Access the evidence report of a completed process, where supported, for traceability and recordkeeping.
Stop chasing updates across emails. See where each workflow stands, act when needed, and keep visibility into the signing process.
